Highway Safety & Compliance is the safety and back-office team for carriers who'd rather run trucks than chase paperwork. Driver qualification files, FMCSA audits, IFTA, permits and authority — we own the details that keep your fleet legal and moving.
A safety and compliance department, plus the business and legal filings that sit next to it, so nothing falls between two vendors.
Full DQ file audits with license and expiration monitoring, electronic driver applications and annual reviews.
Maintenance file management and date tracking, plus oversight of KYU, NM, NY and OR permits.
Guidance right after an accident, FMCSA-compliant file maintenance and help collecting police reports.
Quarterly IFTA returns built from your mileage and fuel data, filed on time every quarter.
Apportioned plate registration, renewals, transfers, additions and jurisdiction changes — cab cards kept current.
Quarterly random pool management, post-accident and reasonable suspicion testing, SAP guidance.
MCS-150 updates, roadside inspection tracking and citation management — your federal registration kept clean.
Annual Unified Carrier Registration filed on time so a lapsed UCR never stops you at a scale.
We review roadside inspection reports, flag violations that are wrong or misassigned, and file DataQ challenges.
Standard Carrier Alpha Code registration and renewal — the code shippers, brokers and ports require.
Monthly CSA checks with a month-over-month comparison, so you always know which way your safety profile is moving.
New Entrant, Compliance Review and Focused Review preparation, with on-site attendance available.
LLC, INC or partnership — filed and ready to operate.
Federal Tax ID, USDOT and MC authority filing, plus ICC and BOC-3 process agents.
California Air Resources Board registration, reporting and ongoing rule monitoring.
California's emissions program — TRUCRS registration and periodic testing kept current.
Driver contracts, lease agreements and internal safety policies drafted by our legal team.
Dedicated specialists who know your fleet by name — you reach the same people every time, and they call back the same day.
In-house and partner attorneys handle DataQ disputes, audit defense, driver contracts and safety policies.
A full safety department for less than the cost of a single full-time safety manager — plans scale from 1 truck to 200+.
We don't wait for the violation letter. License expiring in 30 days? You already heard from us.
Formation, authority, compliance, IFTA, audits — one team instead of five vendors pointing fingers.
Office runs Mon–Fri, but trucks don't stop on weekends — urgent items still get handled Saturday and Sunday.
We're the safety department your trucking company doesn't have to build in-house. A full team of DOT compliance specialists, backed by attorneys, keeps your driver files, FMCSA & CSA standing, audits, IFTA, IRP, permits and authority clean — so your trucks keep moving.
Owner-operators benefit the most — you don't have a safety department, so we are it. Plans scale from one truck to full fleets, and you keep the same team the whole way.
Put a Safety Team in Your CornerSearch by keyword — if your question isn't here, just call.
FMCSA regulation 49 CFR §391 requires motor carriers to keep a DQ file for every driver, including the employment application, MVR, road test certificate, medical card, annual review and Clearinghouse query. Missing or incomplete DQ files are one of the most common findings in DOT audits.
Annual MVR pulls, annual reviews, biennial Clearinghouse limited queries, medical certificates as they expire, and updates whenever a driver's status changes. We track all of these dates automatically.
Within 12 months of getting MC authority, FMCSA reviews your safety management: driver files, vehicle maintenance, drug & alcohol program, hours-of-service, accidents and HazMat if applicable. A failed New Entrant audit can revoke your authority — we prepare you, organize documentation, and can attend on your behalf.
Yes — we track your MCS-150 update month and file it on time. Missing this filing puts your USDOT registration into inactive status.
Pricing depends on fleet size, but most plans include DQ file management, equipment file tracking, IFTA quarterly filings, MCS-150 monitoring, roadside inspection tracking, Clearinghouse queries, drug & alcohol random program management, and unlimited phone/Telegram support.
Typical timeline: USDOT and MC application same day, FMCSA processing roughly 21–25 business days, with BOC-3 and insurance filing running in parallel.
Yes. We're based in West Chester, OH but serve carriers across all 48 contiguous states. Almost all our work is paperless, so location doesn't limit what we can do for you.
Yes — in-house and partner attorneys handle DataQ disputes, audit defense, driver and lease contracts, and safety policies. When a compliance issue turns legal, you're not starting from scratch.
We help contest findings where appropriate, build a Safety Management Plan to upgrade your rating, and prepare you for the follow-up review.
We review every inspection report, identify violations that are factually incorrect or improperly assigned, and file a DataQ Request for Data Review with FMCSA. A single removed violation can meaningfully improve your CSA score standing.
Both. Owner-operators benefit the most — you don't have a safety department, so we are it. Plans scale from 1 truck to 200+.
Painlessly — we send a records request to your current provider, audit what we receive, fix any gaps, and keep things moving without a break in coverage.
Call, email or message us on Telegram and you'll get a straight answer — and a quote — within one business day.
Last updated July 2026
This policy explains how Highway Safety & Compliance LLC handles the information you share with us when you visit this site or contact our team.
Contact details you submit through our form or by phone, email or Telegram — such as your name, company, phone number and email — plus basic details about your compliance needs so we can prepare a quote.
To respond to your request, prepare an accurate quote, and, where you've agreed to it, keep you posted on relevant compliance updates.
We keep your information confidential and take reasonable precautions against unauthorized access or disclosure. We do not sell, lease or trade your personal information to third parties.
You can ask us to update or delete the information we hold about you at any time by emailing info@highway-compliance.com.